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Registration Process Explained
Participation
  • If you are interested in attending a meeting, but have not received an invitation, please contact the workshop organizer about availability before registering. Most TSRC meetings are very small, typically only about 25 people.
  • If you have received an invitation, please register.
  • Registration for the Conferences (larger meetings) are typically open to all on a first- come, first-served basis.
  • Registration fees cannot be discounted for shorter stays.
  • TSRC does not have meeting "guests" or "guest speakers." Anyone who enters a meeting for any portion of the meeting is considered a "participant" and will be charged a full registration fee.
Dates
  • Workshop Schedules are set by the organizers. Most workshops meet Monday morning at 8:00am or 9:00am. Most finish by noon on Friday. Contact your organizer for specifics.
  • Travel Dates: Plan to arrive by Sunday and depart no earlier than Friday late afternoon or on Saturday. Extended stays are usually easy to arrange for those who want them. Select the travel dates that are ideal for you.
Six-Step Registration Process
  • Workshop Choice- Please select one workshop at a time to register. If you are registering for multiple workshops, you can complete one registration, then click a button that will duplicate most of your information onto the second (or third) registration.
  • Lodging & Roommate Information - Hotels provide the maximum flexibility for last minute scheduling changes. Condos are much less flexible. In the registration process, you will be asked to make a first and second choice of lodging. When you select your "first choice," the system automatically sends a notification to the lodging provider requesting a reservation. When the lodging provider indicates, "lodging confirmed," you have a reservation, even though your credit card has not been charged yet. TSRC encourages participants to register ASAP to acquire a reservation. Lodging availability in Telluride is becoming very competitive. As a way to help our participants, we will not begin charging participant's credit cards until January 5th 2016, even though the lodging reservation will be already secured in our system. Please review-lodging information prior to beginning registration. 
  • Participant Information - This section asks for your contact information, including email address. Please make a note of what email address you use to register. Your email address becomes your key to viewing your lodging confirmation and obtaining your receipt. Also, please include your cellphone number if you will be bringing it with you to the workshop or conference.
  • Diversity Information - TSRC is committed to diversity. Information requested of you is this section will be kept anonymous. Thank you in advance for helping us aim higher, by gathering necessary information to map progress.
  • Other Information- Please indicate any family members accompanying you to Telluride. This information helps TSRC tract our economic impact on Telluride. Family members are invited to our weekly picnics, Town Talks, and other pertinent events. Please note that we currently to not have room in family members for breakfasts or lunches.
  • Payment Information -  Credit or debit card information is required at the time of registration. Please note that we will not charge your credit card until January 5th 2016, even if you have registered and made a lodging reservation much earlier. We are delaying charging credit cards until January 2016 in order to help our scientists. You will be provided with an estimated total of the lodging cost at the time of registration. Please review the important financial terms and conditions of registration before registering.
Cancellation Policies and Procedures
Refund Policies

TSRC can only guarantee refunds on cancellations or changes to reservations prior to the "cancellation deadline" of your workshop. Click on the name of your workshop on the "current meetings" section of this website to see the cancellation date. TSRC can request a refund from the lodging provider after the cancellation deadline, but they usually only grant refunds if they are able to resell the room and will charge a “change fee” that might include a night of lodging. Workshop fees are non-refundable after the cancellation date. Please make arrangements to take out your own traveler's insurance if you think you might need to cancel on short notice.

Refund Mechanism

Refunds are issued to the credit or debit cards that charges were applied to, if possible. If not, all refunds are made by United States checks in U.S. currency.

Sudden late arrivals and sudden early departures

These are re non-refundable events.

Cancellation Deadlines

If your workshop starts in June, your cancellation deadline is March 1st; if your workshop starts in July, your cancellation deadline is April 1st; if your workshop starts in August your date is May 1st. For winter workshops, the dates vary.

Travel Insurance

TSRC does not sell traveler's insurance, but we highly recommend that you buy it. This insurance if particularly crucial if you are sharing lodging with other participants. Lodging refunds are not possible after the cancellation date if you have TSRC roommates.

Visa Info for International Travelers
International travelers

Don't delay in applying for a visa (if required). As a standard part of the visa process, the U.S. State Department now requires that consular officers interview almost every applicant. Some consulates may have a long wait for an interview and may be very slow in processing. Applicants should contact the consulate to schedule an interview as early as possible. Also, many visa applications are sent to the State Department in Washington, DC, to be reviewed by several agencies. Because of the number of visa applications and the policy of thorough security reviews, the process can be lengthy. We advise international travelers to apply for their visas as early as possible. It can take months and months. Information to assist you in the visa application process is available at www.nasonline.org/visas.

Failure to get a visa on time is not the basis for lodging or registration refunds. Please review the Cancellation Policies and Procedures.

Request for Formal Invitation Letter

If you are an international traveler and are applying for a Visa, a formal invitation from the president of TSRC may help. To request such a letter, please contact Mark Kozak, TSRC Executive Director.

Terms and Conditions
  • Early Payment Required- TSRC has negotiated discounted lodging rates for our participants. We are able to offer these tax-free, discounted rates by reserving and paying for blocks of rooms in advance. For that reason, we may requireclass="black_header" payment in full, once your lodging has been confirmed.  However, as way to get scientists to register and reserve rooms early, we will not begin to charge credit cards for lodging until January 5th 2016.
  • Cancellation Deadlines- If your workshop starts in June, your cancellation deadline is March 1st; if your workshop starts in July, your cancellation deadline is April 1st; if your workshop starts in August your date is May 1st. For winter workshops, the dates vary.
  • Refund Policies- TSRC can only guarantee refunds on cancellations or changes to reservations prior to the "cancellation deadline" of your workshop. Click on the name of your workshop on the "current meetings" section of this website to see the cancellation date. TSRC can request a refund from the lodging provider after the cancellation deadline, but they usually only grant refunds if they are able to resell the room and they will charge a "change fee" that may include a night of lodging. Workshop fees are non-refundable after the cancellation date. Please make arrangements to take out your own traveler's insurance if you think you might need to cancel on short notice.
  • Refund Mechanism- Refunds are issued to the credit or debit cards that charges were applied to, if possible. If not, all refunds are made by United States checks in U.S. currency.
  • Sudden late arrivals and sudden early departures are non-refundable events.
  • Late Registration- If you register after the payment deadline, you are required to pay with a debit or credit card. Checks and wire transfers are not possible after the payment deadlines.
  • Travel Insurance-TSRC does not sell traveler's insurance, but we highly recommend that you buy it. This insurance if particularly crucial if you are sharing lodging with other participants. No lodging refunds are possible if you cancel after the cancellation deadline and are rooming with other TSRC participants.
Telluride Science Research Center
Post Office Box 2429, Telluride CO 81435
Tel: + 970.708.4426
Email: info@telluridescience.org
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