2021 Workshops & Summer Schools
Updated: May 21, 2021
We are very excited to be hosting both hybrid (in-person) and virtual workshops in summer and fall 2021. The Telluride School District is providing us the use of their hybrid meeting technology for our workshops that will be held in Telluride in June and July. Here is an explanatory video on the hybrid technology. We think it will be an effective tool for facilitating engagement and communication among in-person and virtual participants.
Registration is open. It is important to note that the registrant must choose registration link that corresponds to how they will attend - there is one for virtual and one for in-person. Unfortunately, our registration system doesn't allow us to pursue a better option, so thank you for your patience.
Many organizers have asked as to how to best advise their participants on how to register. We have been telling them that if there is any chance they will come to Telluride this summer, to register for the "in-person" participation so the scientist can secure a lodging reservation at the most reasonable cost. There is no financial penalty for shifting between "in-person" participation and "virtual."
The in-person registration fee for hybrid meetings will be $390 and $240 for virtual participants (38% discount). Full virtual workshops will have a presenter registration fee of $200. If the organizers choose to include students and lab members, that fee will be $50 per student/lab member/retired senior scientist.
There will be no payment required at the time of registration. TSRC will wait until one month prior to the start of a TSRC workshop before collecting the full payment for registration and lodging. Please note, that the credit card processing company will verify the card with a temporary charge of ~$10. This will be automatically refunded within a couple of weeks. Also, if we are forced to cancel the workshop after the full payment has been made (within one month before the start of the workshop) we will fully refund everyone. If you cancel, but the workshop isn't cancelled, we will only charge you a $25 cancellation fee to cover our credit card processing fees.
We are presently allowing 16-20 to register for in-person participation, despite the fact that we need to limit in-person participation to 16 people in the classroom. If more than 16 people want to come to the in-person sessions, participants can take turns between participating virtually and in-person in order to limit the maximum number of people in the class room to 16 participants. It is allowable for more than 16 people to participate in a group activity in the tent or on a hike.
Someone recently asked,"What if everyone in the group is vaccinated? Can we have a greater number of in-person participants?" San Miguel County Health Department says that we will need to adhere to16 in-person participants, even when the majority or all of participants are vaccinated. We are strongly encouraging all participants and family members who are traveling to Telluride this summer and fall to be fully vaccinated prior to arriving in Telluride.
Measures that are being taken to reduce the risk of COVID
Workshops are limited to 16 in-person participants, with others attending virtually.
All in-person participants are required to wear masks.
Participants are spaced 6 feet apart.
Windows are kept open in the workshop room.
Workshop rooms, restrooms, and common spaces are cleaned and disinfected everyday.
All in-person participants are provided with a travel mug for them to keep.
Breakfast items are “grab & go” and provided in the coffee break areas. The traditional daily communal breakfasts will not be held in 2021.
All participants and accompanying familiar members are encouraged to be vaccinated prior to arriving in Telluride. San Miguel County, where Telluride is the county seat, is presently the highest vaccinated county in Colorado.
“While I was very skeptical of hosting a virtual workshop, I was pleasantly surprised by the level of engagement and exchange of ideas. I will absolutely hold another one. TSRC made it extremely easy.” – David Reichman, Columbia University
All TSRC summer schools will be virtual in 2021.
2021 Lodging Cancellation Policies
Telluride Alpine Lodging (Bear Creek, West End Condos, and Mountainside Inn): Full refund for reservations cancelled up to 15 days prior to arrival. Inside of 15 days from arrival all reservations are fully non-refundable. The exception to this rule: Should Federal, State, or Local governmental restrictions in the Telluride area due to COVID -19 prevent travel, group or individuals within the group may cancel trip penalty free at any time, including deposit.
New Sheridan Hotel: 1 week cancellation policy with a full refund.
Lodging in Telluride: 60 day no cancel window for the summer 2021 unless Telluride gets shut down again.
Latitude 38: 30-day cancellation policy. Once we are within the 30 days, if there is a governmental ordered shutdown that prevents the guests from visiting, we can extend a credit towards a future stay at the same property. I know that does not necessarily help if workshops are cancelled even without a governmental ordered shut down, but the credit could be extended to next summer for the same workshop if that seems like a reasonable solution for TSRC and the scientists.
Camel's Garden: 1 week cancellation policy with a full refund.
If you cancel, but the workshop isn't cancelled, we will only charge you a $25 cancellation fee to cover our credit card processing fees. The $25 cancellation fee will come out of your registration fee.
We hope to see you in 2021!
TSRC Impact on COVID-19
If you are working on problems related to the current COVID-19 pandemic, please let us know. TSRC would be proud to showcase articles or presentations of your work on our website. Also, as part of our outreach to the Telluride community, we are working toward the production of a COVID-19 themed virtual seminar series for the public. Please reach out to Mark Kozak at firstname.lastname@example.org if you are interested in contributing. Many thanks for your consideration.
Donations will help us survive during these uncertain times by covering some of significant losses TSRC will incur because of the COVID-19 related cancellations. We greatly appreciate your consideration and support.