2021 Workshops & Summer Schools
Updated: February 20, 2021
At this time, we are moving forward with the idea that we will hold in-person workshops in summer 2021. The plan will be to revert to hybrid meetings and then to virtual meetings if necessary. Yesterday, we met with the Telluride School District to learn about how the hybrid technology works. Here is an explanatory video on the hybrid technology. We left there feeling like it is a very promising solution for supporting our workshops in 2021 and beyond.
Registration is now open and we're offering an "early-bird" $100 lodging discount through February 28th. It is important to note that the registrant must choose registration link that corresponds to how they will attend - there is one for virtual and one for in-person. Unfortunately, our registration system doesn't allow us to pursue a better option, so thank you for your patience.
We will encourage people to register this winter in order to secure a lodging reservation. However, we will do two things to hedge against uncertainty and the cost of registering early. There will be no payment required at the time of registration. TSRC will wait until one month prior to the start of a TSRC workshop before collecting the full payment for registration and lodging. Please note, that the credit card processing company will verify the card with a temporary charge of ~$10. This will be automatically refunded within a couple of weeks. Also, if we are forced to cancel the workshop after the full payment has been made (within one month before the start of the workshop) we will fully refund everyone. If you cancel, but the workshop isn't cancelled, we will only charge you a $25 cancellation fee to cover our credit card processing fees.
Many organizers have been recently asking how to best advise their participants on how to register. We have been telling them that if there is any chance they will come to Telluride this summer, to register for the "in-person" participation so the scientist can secure a lodging reservation at the most reasonable cost. There is no financial penalty for shifting between "in-person" participation and "virtual."
If meetings in Telluride are possible, each workshop will be limited to 15 in-person participants. We had been relaying that 16-20 were allowable, however, with the recent spike in cases and new variants, County Health is saying that we have to now limit it to 15 participants. FYI, the question was recently posed to us, "What if everyone in the group is vaccinated? Can we have a greater number of in-person participants?" San Miguel County Health Department, notified us yesterday (January 27) that we will have to stick to the 15 in-person participants even when the majority of participants are vaccinated. HOWEVER, an option for a workshop group is to have more than 15 people in town and rotate virtual and in-person participation so to keep the maximum number of people in the class room to 15 participants.
Regarding the possibility of hybrid interaction, we are excited that the school has made a significant investment in technology to facilitate hybrid teaching. The in-person registration fee for hybrid meetings will be $390 and $240 for virtual participants (38% discount). Full virtual workshops will have a presenter registration fee of $200. If the organizers choose to include students and lab members, that fee will be $50 per student/lab member/retired senior scientist.
“While I was very skeptical of hosting a virtual workshop, I was pleasantly surprised by the level of engagement and exchange of ideas. I will absolutely hold another one. TSRC made it extremely easy.” – David Reichman, Columbia University
All TSRC summer schools will be virtual in 2021. We will provide more details soon.
2021 Lodging Cancellation Policies
Telluride Alpine Lodging (Bear Creek, West End Condos, and Mountainside Inn): Full refund for reservations cancelled up to 15 days prior to arrival. Inside of 15 days from arrival all reservations are fully non-refundable. The exception to this rule: Should Federal, State, or Local governmental restrictions in the Telluride area due to COVID -19 prevent travel, group or individuals within the group may cancel trip penalty free at any time, including deposit.
New Sheridan Hotel: 1 week cancellation policy with a full refund.
Lodging in Telluride: 60 day no cancel window for the summer 2021 unless Telluride gets shut down again.
We hope to see you in 2021!
TSRC Impact on COVID-19
If you are working on problems related to the current COVID-19 pandemic, please let us know. TSRC would be proud to showcase articles or presentations of your work on our website. Also, as part of our outreach to the Telluride community, we are working toward the production of a COVID-19 themed virtual seminar series for the public. Please reach out to Mark Kozak at email@example.com if you are interested in contributing. Many thanks for your consideration.
Donations will help us survive during these uncertain times by covering some of significant losses TSRC will incur because of the COVID-19 related cancellations. We greatly appreciate your consideration and support.